Executive Assistant

JOB TITLE:   Executive Assistant 

JOB LOCATION: Orem 

JOB TYPE: In Office

FUNCTION: The Executive Assistant provides high-level administrative support to the President and other executives, in addition to ensuring efficient operation of the Orem office and managing company-wide initiatives. 

REPORTING TO: President 

KEY ACTIVITIES:  

• Visualize, fulfill, and implement the company vision and core values 

• Manage and maintain executives' calendars, including scheduling appointments, meetings, and travel arrangements 

• Prepare and edit reports, communications, presentations, and other documents 

• Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items 

• Handle confidential information with discretion and professionalism 

• Screen and direct incoming calls and emails; respond to routine inquiries 

• Organize and maintain files and records, both electronic and physical 

• Track expenses and prepare reports and reimbursements 

• Support executive team members with various administrative tasks as needed 

• Coordinate logistics for off-site meetings, events, and conferences 

• Liaise with internal departments and external stakeholders  

• Perform general clerical duties (invoicing, copying, mailing, notetaking, etc.) 

• Manage general office functions 

• Perform other duties as may be required 

KNOWLEDGE AND SKILLS:  

• Dependable and punctual, able to work with minimal supervision 

• Excellent communication skills in addition to interpersonal and relationship skills 

• Highly organized and detail oriented, able to multitask and prioritize tasks under pressure 

• Strong proficiency with Microsoft Office products preferred 

EDUCATION/EXPERIENCE: 

• High School Diploma or GED 

• Bachelor’s degree preferred 

• 2-3 years of relevant experience 

PHYSICAL REQUIREMENTS: 

• Sedentary work, requiring regular lifting up to 10lbs and occasional lifting up to 35 lbs. 

• Repetitive motion associated with operating a computer and other office equipment 

• Inside, climate-controlled working conditions, seated at a desk for extended periods of time