JOB TITLE: Administrative Assistant
JOB LOCATION: Boise – Non-remote
FUNCTION: Project management administrative support
REPORTING TO: Valnova, General Manager
KEY ACTIVITIES:
Visualize, fulfill, and implement the company vision and core values.
Public Entities Coordination including:
Applications
Submittals
Approvals
Reimbursements
HOA and Design Review Coordination
Meeting Coordination, minutes and administration and follow-up
Builder compliance review
Real estate Sales Administration
Escrow period management
Contract timeline administration
Contract revisions facilitation
Inbound lead nurturing
Subcontract Management including:
Contract file maintenance
Initial setup
Update of work performed
Subcontractor payments
Lien releases
Insurance Compliance
Budget Maintenance including:
Initial budget
Budget revisions
Estimated cost at completion
Timing of spend
General duties including:
Calendar coordination
Meeting minutes
General office needs
Perform other duties as required
KNOWLEDGE AND SKILLS:
Proficient in using the Microsoft Suite
Familiar with Adobe Suite
Familiar Blue Beam
Strong understanding of planning administration project management administration
Proficient in D365 construction related modules
Highly self-directed, with strong ability to adapt in uncertain environments
EDUCATION/EXPERIENCE:
Experience in the real estate operations,
real estate planning,
process payments, etc.
Some post high school education preferred
PHYSICAL REQUIREMENTS:
None